Online Tool Store
RSVP Tracker
Track guest replies, plus-ones, dietary needs, and outstanding invitations, with a running headcount for catering and seating.
🔒 This tool runs entirely in your browser. Your files are never uploaded to a server.
Productivity
RSVP Tracker
Frontend preview — no upload or external service.
Headcount
84 invited, 61 attending, 12 declined, 11 awaiting reply. Confirmed headcount 61, likely final 68 — 4 vegetarian, 1 nut allergy.
How the RSVP Tracker works
- Enter each invitation with the number of people it covers, not the number of names.
- Update statuses as replies arrive and record dietary needs at the same time, since chasing them later is the harder job.
- Give caterers the confirmed count and the likely final figure separately.
FAQ
How many invitees typically do not reply?
Expect around one in ten to need chasing, more for casual events. Building a chase date into the plan is more reliable than assuming silence means no.
What headcount should I give a caterer?
Confirmed attendance plus a realistic share of outstanding replies, and ask when their final number is due. Most caterers accept a change up to a few days before.
Is guest data stored anywhere?
No. The list stays in this page and is not transmitted, so export it if you need it to survive closing the tab.
How we compare
| Feature | Online Tool Store | A notes app | A project suite |
|---|---|---|---|
| Plus-ones counted correctly | ✓ | Manual | Yes |
| Dietary needs alongside status | ✓ | ✓ | ✓ |
| No account or guest data upload | ✓ | ✓ | ✗ |
| Sends the invitations | ✗ | ✗ | ✓ |
RSVP Tracker separates confirmed from likely headcount, which is the distinction caterers ask about and spreadsheets usually blur.